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Mente, ProAsiste's AI assistant
ProAsiste for service businesses

Your work orders are everywhere except where you need them.

Mente reads every work order, maintenance record, invoice, and customer note your shop runs on, then gives you instant answers while you're on the road, under a crawlspace, or on the phone with a customer.

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Where the day goes

These are the moments that cost you time, money, and customer relationships.

Where's the service history for the Martinez account? The tech who handled it last time quit in March and I have no idea what he found.

Customer history lives in the head of whoever last touched the job

We scheduled a preventive maintenance visit, but the tech showed up with no idea what was done on the last two calls. Customer was furious.

Maintenance records scattered across paper, email, and memory, with no consistent handoff

I matched work orders to invoices for three hours last Friday. Still not sure I caught everything. There have to be jobs we haven't billed.

Invoice reconciliation is a manual, error-prone monthly nightmare

How Mente solves it

Four capabilities built for trades and service businesses.

Instant customer & job history

Ask "What work have we done at the Martinez property in the last two years?" and get a complete history — jobs, technicians, parts, outcomes — in seconds, from anywhere.

Maintenance schedule intelligence

Mente surfaces upcoming maintenance windows, overdue service visits, and customers who haven't been contacted in over 90 days, before they call someone else.

Invoice & work order matching

Mente cross-references completed work orders against invoices and automatically flags jobs that haven't been billed or invoices that don't match the documented work.

Technician handoff notes

Every job note, photo description, and customer promise is indexed and searchable in seconds. New techs arrive prepared, even when the person who did the last visit has moved on.

Try Mente live

This demo is loaded with a real HVAC shop's data. It's exactly the kind of business Mente is built for.

Desert Sun Comfort — HVAC owner-operator

Carlos Mendoza · Desert Sun Comfort · Phoenix, AZ

Carlos runs a 4-person HVAC shop. His ProAsiste twin tracks maintenance-plan renewals, customer history, A/R aging, and technician dispatch, so the next tech has the full picture before they knock. This is a live demo you can explore right now.

Maintenance Plans Customer CRM A/R + Finance Technician Dispatch Document Ingestion KPI Reports
Open the Desert Sun demo

No signup. No credit card.

Your customers' data stays yours

ProAsiste is built for owner-operators. Your customer records, job histories, and financial data are never used to train other customers' models.

Encrypted at rest and in transit. TLS 1.2+ on every connection.
Role-based access control. Admin, technician, and office roles per seat.
No training on your files. Your data stays out of other customers' models.
Regional hosting available. US, EU, LATAM, and APAC options.

Questions service businesses ask

We already use a field service app. Do we need to replace it?
No. Mente ingests files you export from your existing tools: CSVs, PDFs, spreadsheets. Most teams run Mente alongside their dispatch or scheduling app, using Mente for search, reporting, and cross-job intelligence. Integration and sync options are on the roadmap.
Our records are a mess — some on paper, some in email, some in a spreadsheet nobody fully understands. Can Mente handle that?
That's exactly what Mente is designed for. You upload whatever you have, from scanned paper forms to email exports, spreadsheets, and PDFs, and Mente normalizes it all into a searchable knowledge base. You don't need clean data to start getting value.
Can technicians access it from the field?
Yes. ProAsiste runs in any browser. Techs can pull up customer history, check the last service notes, or look up a part spec from their phone before knocking on the door.
How many seats do I need?
ProAsiste is priced at $79/seat/month, up to 5 seats. Most service shops run 1–3 seats: one for the owner, one for office staff, and optionally one shared among field techs. Tell us about your setup and we'll recommend what fits.
How long before it's actually useful?
Most businesses see value within a few days of the first document upload. Mente starts indexing immediately, and useful answers appear as soon as a few dozen records are in the system.

Tell us about your operation

A few details and we'll be in touch within one business day.

Get in touch Try the demo first