ProAsiste for supply chain & distribution

Your POs and invoices don't agree, and nobody knows it yet.

Mente reconciles every purchase order, invoice, receiving document, and supplier contract your operation generates. It catches price discrepancies, lapsed compliance certificates, and unbilled shipments before they become expensive surprises.

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Heard any of these lately?

These are the problems that quietly drain margin and create liability.

We overpaid by $12,000 last quarter because nobody caught that Supplier B had quietly raised unit prices on three SKUs. We only found out during the annual review.

PO/invoice mismatches go undetected for months. No automated cross-reference.

Our food-safety compliance certificates were expired for three months before the audit. We had no system to track expiration dates across 40 suppliers.

Compliance documents managed in a spreadsheet nobody owns, lapsing unnoticed.

Give me a supplier spend breakdown by category for last year. That report is going to take two days. I have to pull from three different systems and reconcile everything manually.

Spend analysis requires manual extraction from disconnected sources every single time

How Mente solves it

Four capabilities built for distributors and supply chain operators.

PO / invoice mismatch detection

Mente cross-references every purchase order against its matching invoice and flags unit-price changes, quantity discrepancies, and missing line items. It runs automatically, at scale.

Supplier spend analytics

Ask "How much did we spend with each supplier by category last quarter, and where did prices move more than 5%?" Get a formatted report instantly. No manual extraction required.

Compliance document tracking

Mente extracts expiration dates from every certificate of insurance, food safety cert, and regulatory filing. It surfaces what's expiring in the next 90 days, before the audit finds it first.

Shipment & receiving reconciliation

Mente matches receiving documents to the original PO and flags shortages, overages, and substitutions, so discrepancies are resolved in days, not discovered at year-end.

Try Mente live

A live demo loaded with a real freight operator's documents. No signup required.

PortLine Freight, regional LTL & drayage

Andre Okafor · Owner / Ops Director · Long Beach, CA

A 14-truck fleet reconciling purchase orders, invoices, receiving docs, and carrier contracts. Mente catches price discrepancies, expired compliance certs, and unbilled shipments before they cost you. Try it with real data. No signup required.

PO / Invoice Match Spend Analysis KPI Reports Document Search

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No signup. No credit card.

Your supplier data stays yours

ProAsiste is built for businesses where supplier relationships and pricing are competitively sensitive. Your documents are never shared with other customers or used to train shared models.

Encrypted at rest and in transit. TLS 1.2+ on every connection.

Role-based access control. Limit pricing and supplier data by role.

No training on your files. Your supplier contracts stay out of other models.

Regional hosting available. US, EU, LATAM, and APAC options.

Questions supply chain teams ask

We have documents spread across an ERP, email, and a shared drive. Can Mente handle that?

Yes. Mente ingests whatever you can export: PDFs, XLSX, CSV, DOCX, and scanned documents. Most teams start by exporting from their ERP and uploading alongside email attachments and drive files. Native ERP integration is on the roadmap.

How does Mente catch price discrepancies? Does it need structured data?

No. Mente reads unstructured documents, like a PDF invoice and a PDF purchase order. It extracts the relevant fields and compares them. You don't need to pre-process or structure your documents to get reconciliation results.

We have hundreds of suppliers and thousands of documents. Can it scale?

ProAsiste is built for document-heavy businesses. There's no hard cap on ingestion volume. For businesses with very large document sets, reach out and we'll discuss what fits your operation and volume.

Can Mente produce reports I can send to my finance team or auditors?

Yes. Mente generates formatted exports as PDF, XLSX, or DOCX. Every claim in a Mente report is grounded in your source documents, with citations, which makes them useful for audit purposes.

How many seats do we need?

ProAsiste is priced per seat, up to 5 seats. Supply chain teams typically need 2-4 seats: procurement, operations, and finance. You'll see current per-seat pricing when you get in touch; for teams larger than 5, reach out and we'll talk options.

Tell us what your supplier documents look like.

A few details about your operation and we'll be in touch within one business day.

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